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Key Responsibilities and Required Skills for Academic Coordinator

💰 $50,000 - $85,000

EducationAcademic AdministrationProgram ManagementStudent Services

🎯 Role Definition

An Academic Coordinator is responsible for managing, coordinating, and enhancing academic programs within educational institutions. This role ensures curriculum compliance, facilitates faculty collaboration, supports student learning outcomes, and oversees academic processes. Academic Coordinators serve as a link between administration, faculty, and students, promoting efficient and high-quality educational delivery.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Academic Assistant
  • Teaching Coordinator
  • Student Services Officer

Advancement To:

  • Senior Academic Coordinator
  • Director of Academic Programs
  • Academic Affairs Manager

Lateral Moves:

  • Curriculum Developer
  • Registrar

Core Responsibilities

Primary Functions

  1. Coordinate and manage academic programs, courses, and schedules across departments.
  2. Collaborate with faculty to develop, implement, and review curriculum and course materials.
  3. Monitor student progress and academic performance, identifying areas for improvement.
  4. Ensure compliance with accreditation standards, educational policies, and institutional regulations.
  5. Supervise academic support staff and provide guidance, training, and performance evaluations.
  6. Serve as a liaison between faculty, students, and administration to address academic needs.
  7. Assist in faculty recruitment, onboarding, and professional development initiatives.
  8. Prepare academic reports, records, and documentation for internal and external stakeholders.
  9. Manage course registration, enrollment processes, and student academic records.
  10. Organize academic events, workshops, and faculty meetings to support learning objectives.
  11. Coordinate assessment, testing, and grading processes to maintain academic integrity.
  12. Implement strategies to improve student engagement, retention, and success.
  13. Support the development and execution of online and hybrid learning programs.
  14. Maintain academic calendars and ensure timely communication of important deadlines.
  15. Oversee data collection and analysis to evaluate program effectiveness and student outcomes.
  16. Address student academic concerns, including appeals, grievances, and academic advising.
  17. Facilitate communication between departments to optimize academic operations.
  18. Participate in strategic planning and policy formulation for academic program improvement.
  19. Collaborate with external partners, accrediting agencies, and educational institutions.
  20. Promote a positive and inclusive learning environment that supports student success.

Secondary Functions

  • Support curriculum development and review processes.
  • Assist in implementing educational technology and learning management systems.
  • Contribute to quality assurance and continuous improvement initiatives.
  • Provide guidance for academic policy enforcement and institutional compliance.

Required Skills & Competencies

Hard Skills (Technical)

  • Knowledge of curriculum planning and instructional design.
  • Experience with student information systems (SIS) and learning management systems (LMS).
  • Ability to analyze academic data and generate reports for faculty and administration.
  • Familiarity with accreditation standards, compliance, and regulatory requirements.
  • Proficiency in Microsoft Office Suite and educational technology platforms.
  • Competence in program evaluation, assessment tools, and quality assurance.
  • Experience in course scheduling, registration processes, and academic recordkeeping.
  • Knowledge of online, hybrid, and blended learning delivery models.
  • Ability to coordinate faculty development and training programs.
  • Understanding of student engagement, retention strategies, and academic support practices.

Soft Skills

  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Analytical thinking and problem-solving skills.
  • Leadership and team management capabilities.
  • Adaptability to evolving educational environments and technologies.
  • Collaborative mindset for working across departments and disciplines.
  • Attention to detail and commitment to academic quality.
  • Conflict resolution and mediation skills.
  • Professionalism and ethical decision-making.
  • Ability to mentor and guide both faculty and students effectively.

Education & Experience

Educational Background

Minimum Education:

  • Bachelor’s degree in Education, Academic Administration, or a related field.

Preferred Education:

  • Master’s degree in Education Leadership, Curriculum and Instruction, or Academic Management.

Relevant Fields of Study:

  • Education
  • Educational Leadership
  • Academic Administration
  • Curriculum Development

Experience Requirements

Typical Experience Range:

  • 2 to 5 years in academic coordination, program management, or student services roles.

Preferred:

  • Experience in higher education or K-12 academic administration.
  • Proven record of coordinating academic programs and faculty collaboration.
  • Familiarity with accreditation, compliance, and institutional quality standards.
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