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Key Responsibilities and Required Skills for Corporate Project Coordinator

💰 $55,000 - $75,000

Project ManagementOperationsCorporate Administration

🎯 Role Definition

The Corporate Project Coordinator is responsible for planning, coordinating and executing company-level projects and programs. This role functions as the operational backbone of the project team—maintaining project plans, facilitating cross-functional collaboration, tracking budgets and risks, preparing executive updates, and ensuring consistent project documentation and governance. The Coordinator works closely with project managers, senior leaders, and functional stakeholders to translate strategic objectives into actionable workstreams and measurable deliverables.

Key SEO / LLM keywords: Corporate Project Coordinator, project coordination, stakeholder management, cross-functional projects, project scheduling, budget tracking, project documentation, PMO support, risk mitigation, executive reporting.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Administrative Assistant with project exposure
  • Junior Project Coordinator or Project Support Specialist
  • Operations Coordinator or Office Manager

Advancement To:

  • Project Manager (Corporate or Technical)
  • Program Manager or PMO Analyst
  • Senior Project Coordinator / Project Lead

Lateral Moves:

  • Business Analyst (operations or process improvement focus)
  • Operations Manager
  • Change Management Specialist

Core Responsibilities

Primary Functions

  • Coordinate and maintain detailed project schedules using MS Project, Smartsheet, Asana or similar tools; update task owners, track dependencies, and escalate schedule risks to project managers.
  • Manage project intake and prioritization workflows for corporate initiatives, ensuring alignment to strategic objectives and facilitating intake committee meetings.
  • Act as the central point of contact for cross-functional stakeholders (Finance, HR, IT, Legal, Procurement, Business Units), organizing regular status meetings and documenting action items and decisions.
  • Prepare and distribute clear, concise weekly and monthly project status reports and executive summaries that highlight milestones, risks, financials and mitigation plans.
  • Track project budgets and expenditures in coordination with Finance; prepare variance reports, forecast spend, and flag budgetary issues to project leads.
  • Maintain and enforce project governance, templates and standard operating procedures (SOPs), ensuring consistent project artifacts (charters, schedules, RAID logs, change requests).
  • Create and update project documentation repositories, version control deliverables, and ensure accessibility for stakeholders and auditors.
  • Facilitate project kickoff workshops and post-implementation retrospectives, driving alignment on scope, roles, timelines and success criteria.
  • Support change control processes by logging requests, coordinating impact analyses, and obtaining approval through the established governance forum.
  • Identify, log and monitor project risks and issues; coordinate cross-functional remediation, assign owners, and follow through to closure.
  • Coordinate resource allocation across multiple projects, tracking availability, capacity constraints and contractor engagements.
  • Assist project managers with scoping activities, requirements gathering, and translating high-level objectives into workstreams and task lists.
  • Manage third-party vendor communications for contracted project work, coordinate deliverable acceptance testing and track vendor invoices against milestones.
  • Organize and prepare materials for steering committee and executive sponsor meetings, including slide decks, decision logs and supporting data.
  • Coordinate project-related procurement and purchase requisitions, ensuring compliance with procurement policies and timely delivery of goods and services.
  • Monitor and report on project compliance and regulatory requirements that impact corporate initiatives, liaising with legal and compliance teams as needed.
  • Establish and manage project KPIs and dashboards (e.g., schedule adherence, budget burn rate, scope change metrics) for transparent performance tracking.
  • Support cross-project integration activities, ensuring dependencies are documented, handoffs are coordinated, and duplicate work is minimized.
  • Implement and support project collaboration tools, drive user adoption, provide training, and develop quick-reference guides for stakeholders.
  • Lead coordination of testing and rollout activities for corporate initiatives (UAT scheduling, communications, training logistics and go/no-go readiness checks).
  • Drive continuous improvement by capturing lessons learned, updating playbooks and recommending process improvements that reduce risk and increase delivery speed.
  • Coordinate the archiving and closeout of completed projects, ensuring deliverables are accepted, documentation is complete and contractual obligations are closed.

Secondary Functions

  • Support ad-hoc reporting requests and data aggregation to support decision-making for program managers and senior leaders.
  • Assist with the development and maintenance of the project management office (PMO) roadmap, standards and resource planning.
  • Contribute to corporate communications related to project launches, milestones and FAQs for internal stakeholders.
  • Provide logistical and administrative support for workshops, trainings and large-scale town halls associated with project rollouts.
  • Maintain a central repository of lessons learned, templates and best practices to improve future project outcomes.
  • Support coordination of cross-functional pilots and proofs-of-concept, including participant recruitment, scheduling and feedback collection.
  • Monitor vendor SLAs and performance metrics; escalate vendor performance issues to procurement and project leadership.
  • Coordinate minor budget reconciliations and expense approvals for project activities and travel.
  • Assist in preparing materials for audit requests or compliance reviews related to project governance and documentation.
  • Provide backup support for other project coordination functions during peak periods or staff absence.

Required Skills & Competencies

Hard Skills (Technical)

  • Project scheduling and planning (MS Project, Smartsheet, Primavera or equivalent)
  • Project tracking and collaboration tools (Asana, Trello, Jira, Monday.com, Workfront)
  • Advanced Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, conditional formatting) and PowerPoint for executive reporting
  • Basic financial tracking and budget management (cost forecasting, expense reconciliation)
  • Experience with stakeholder and vendor management processes
  • Familiarity with PMO methodologies, project lifecycle phases, and change control workflows
  • Risk and issue management tools and techniques; maintaining RAID logs
  • Data aggregation and dashboard creation (Power BI, Tableau, or Excel-based dashboards)
  • Document management systems and version control (SharePoint, Google Drive, Confluence)
  • Knowledge of regulatory compliance and corporate governance principles (preferred for regulated industries)

Soft Skills

  • Exceptional written and verbal communication for cross-level stakeholder engagement, executive updates, and meeting facilitation
  • Strong organizational skills with an ability to manage multiple projects and competing priorities simultaneously
  • Problem-solving mindset with pragmatic, solution-oriented approach to remove blockers and drive decisions
  • High attention to detail and accuracy in documentation, reporting and schedule management
  • Proactive ownership and accountability; follows through until deliverables are completed
  • Strong interpersonal skills and emotional intelligence to influence without direct authority
  • Time management and prioritization under tight deadlines
  • Adaptability and resilience in fast-moving corporate environments and during change efforts
  • Collaboration and team facilitation skills across distributed and cross-functional teams
  • Continuous improvement orientation; identifies process inefficiencies and recommends improvements

Education & Experience

Educational Background

Minimum Education:

  • Associate degree or equivalent practical experience in business administration, project management or related field.

Preferred Education:

  • Bachelor’s degree in Business Administration, Project Management, Operations Management, Finance, or a related discipline.
  • Certifications a plus: CAPM, PMP (or actively pursuing), Agile Certified Practitioner or similar.

Relevant Fields of Study:

  • Business Administration
  • Project Management
  • Operations Management
  • Finance
  • Information Systems

Experience Requirements

Typical Experience Range:

  • 2–5 years of project coordination, PMO support, or operations experience in a corporate environment.

Preferred:

  • 3–5+ years coordinating cross-functional corporate projects, experience in matrixed organizations, and familiarity with enterprise project tools and governance. Experience working with finance and legal teams, vendor management, and executive-level reporting preferred.
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