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Key Responsibilities and Required Skills for E-Publishing Officer

💰 $50,000 - $85,000

PublishingDigital MediaContent ManagementCommunications

🎯 Role Definition

An E-Publishing Officer is responsible for planning, producing, and managing digital publications across multiple platforms. This role ensures content is accurate, accessible, and delivered efficiently while adhering to copyright, brand, and organizational guidelines. The E-Publishing Officer combines editorial, technical, and project management skills to support digital content strategies and audience engagement.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Editorial Assistant or Publishing Assistant
  • Digital Content Coordinator
  • Communications or Media Intern

Advancement To:

  • Senior E-Publishing Officer
  • Digital Content Manager
  • Head of Digital Publishing or Online Media Director

Lateral Moves:

  • Content Strategy Manager
  • Digital Marketing or Social Media Specialist

Core Responsibilities

Primary Functions

  • Plan, coordinate, and manage digital publications, including e-books, reports, journals, newsletters, and multimedia content.
  • Edit, proofread, and format content to ensure accuracy, consistency, and compliance with style guides.
  • Manage the end-to-end workflow of e-publishing projects from manuscript submission to online publication.
  • Collaborate with authors, editors, designers, and IT teams to produce high-quality digital content.
  • Convert print publications to digital formats, ensuring accessibility and compatibility across devices and platforms.
  • Upload, organize, and maintain digital content in content management systems (CMS) or digital publishing platforms.
  • Implement metadata, tagging, and SEO best practices to optimize discoverability of digital publications.
  • Ensure copyright compliance, licensing agreements, and intellectual property protection for all digital content.
  • Monitor digital publication performance, analytics, and audience engagement metrics to inform content strategies.
  • Troubleshoot technical issues related to e-publication platforms, digital files, or accessibility features.
  • Coordinate with marketing and communications teams to promote digital publications to target audiences.
  • Develop and maintain standard operating procedures for e-publishing processes.
  • Manage digital asset libraries, including images, graphics, and multimedia files, ensuring proper organization and version control.
  • Implement quality assurance processes, including testing for formatting, links, multimedia, and accessibility compliance.
  • Stay updated with trends in digital publishing technologies, platforms, and accessibility standards.
  • Support production schedules, timelines, and deadlines to ensure timely publication.
  • Conduct content audits to assess accuracy, relevance, and compliance with organizational guidelines.
  • Facilitate training and guidance for colleagues on e-publishing tools, workflows, and standards.
  • Contribute to cross-departmental projects involving digital content, user experience, and online engagement initiatives.
  • Manage relationships with vendors, software providers, and external contributors for e-publishing services.

Secondary Functions

  • Support ad-hoc data requests and reporting on digital content performance.
  • Contribute to the organization's content strategy and roadmap.
  • Collaborate with IT and design teams to enhance user experience and digital accessibility.
  • Participate in internal reviews, workshops, and continuous improvement initiatives for digital publishing operations.

Required Skills & Competencies

Hard Skills (Technical)

  • Digital publishing platforms (e.g., Adobe InDesign, Pressbooks, EPUB tools)
  • Content management systems (CMS)
  • HTML, CSS, and basic web formatting
  • Metadata and SEO implementation
  • Digital asset management
  • E-book conversion and formatting
  • Proofreading and copyediting
  • Accessibility standards and compliance (e.g., WCAG)
  • Analytics and performance tracking tools
  • Microsoft Office or Google Workspace

Soft Skills

  • Strong attention to detail and accuracy
  • Project management and organizational skills
  • Clear written and verbal communication
  • Problem-solving and troubleshooting abilities
  • Collaboration and teamwork across departments
  • Time management and ability to meet deadlines
  • Adaptability to changing technologies and platforms
  • Creativity and editorial judgment
  • Critical thinking and decision-making
  • Customer or audience-focused mindset

Education & Experience

Educational Background

Minimum Education:
Bachelor’s degree

Preferred Education:
Bachelor’s or Master’s degree in Publishing, Communications, or Digital Media

Relevant Fields of Study:

  • Publishing, Journalism, or Media Studies
  • Communications, Digital Content, or Information Technology

Experience Requirements

Typical Experience Range:
2–5 years in digital publishing, e-content management, or editorial roles

Preferred:
Experience managing multi-format digital publications, using CMS platforms, and applying accessibility standards

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