Key Responsibilities and Required Skills for Grain Controller

🎯 Role Definition

A Grain Controller is the operational heart of a grain handling facility, such as an elevator or processing plant. This individual serves as the primary custodian of grain assets, overseeing everything from receiving and grading to storage and shipping. The role demands a meticulous approach to quality control, inventory accuracy, and logistical coordination. A successful Grain Controller ensures the seamless, safe, and efficient flow of grain, directly impacting the facility's profitability and reputation by maintaining the integrity and value of the agricultural commodities under their management.

📈 Career Progression

Typical Career Path

Entry Point From:

Operations Associate or Technician
Quality Control Inspector (Agriculture)
Experienced Farm Hand or Agricultural Laborer

Advancement To:

Operations Manager or Facility Manager
Grain Merchandiser or Trader
Regional Logistics Manager

Lateral Moves:

Inventory Control Manager
Plant or Mill Scheduler

Core Responsibilities

Primary Functions

Masterfully operate all grain handling and conveyance equipment, including legs, drags, belts, and distributors, to manage the efficient transfer and storage of commodities.
Execute comprehensive grain grading and quality testing procedures for all inbound and outbound shipments, accurately assessing factors like moisture, test weight, and foreign material.
Direct the placement and segregation of grain into appropriate bins based on commodity type, grade factors, and ownership to preserve quality and value.
Meticulously manage and reconcile grain inventories, maintaining precise digital and physical records to ensure complete accuracy for accounting and auditing purposes.
Skillfully operate automated control systems and computer panels to monitor grain flow, equipment status, and bin conditions throughout the facility.
Coordinate the logistics of receiving and loading out grain via truck and rail, ensuring efficient scheduling and turnaround times for drivers and operators.
Implement and manage grain conditioning and aeration programs to maintain optimal temperature and moisture levels, preventing spoilage and preserving quality during storage.
Generate and process all necessary documentation for grain movements, including scale tickets, bills of lading, and quality reports, ensuring compliance and accurate record-keeping.
Conduct regular inspections of stored grain to monitor for any signs of spoilage, infestation, or quality degradation, taking immediate corrective action as needed.
Oversee the grain drying process, operating drying equipment efficiently to bring grain to specified moisture levels without compromising its quality or integrity.
Ensure all weighing and grading equipment is properly calibrated and maintained to provide accurate measurements in compliance with federal and state regulations.
Communicate directly with farmers, truck drivers, and merchandisers regarding delivery schedules, quality specifications, and any potential issues.
Manage bin capacity and space utilization effectively to maximize the facility's storage potential and operational flexibility.
Adhere to and enforce all safety protocols and procedures, including confined space entry and lock-out/tag-out, to maintain a zero-incident work environment.
Perform pre-operational checks on all equipment to ensure it is in safe and working order before the start of each shift.

Secondary Functions

Conduct routine preventative maintenance and minor repairs on grain handling machinery to minimize downtime and extend equipment life.
Maintain the general cleanliness and organization of the workhouse, tunnels, and grounds to ensure a safe, professional, and efficient operational environment.
Assist in training new employees on operational procedures, safety protocols, and the proper use of grain handling and testing equipment.
Prepare and submit daily operational reports to management, summarizing grain movements, inventory levels, and any notable incidents.
Participate actively in all safety meetings and contribute to the ongoing development of the facility’s safety culture and programs.
Support ad-hoc data requests and exploratory data analysis related to grain quality trends and operational efficiency.
Contribute to the organization's data strategy and roadmap by ensuring accurate data capture at the operational level.
Collaborate with business units, such as merchandising and accounting, to translate data needs into engineering and operational requirements.
Participate in sprint planning and agile ceremonies within the broader operations or data engineering team to improve facility processes.

Required Skills & Competencies

Hard Skills (Technical)

Grain Grading & Testing: Proficiency in using probes, moisture meters, and other tools to accurately assess grain quality according to USDA standards.
Equipment Operation: Expertise in operating complex grain handling equipment, including conveyance systems, dryers, and automated control panels.
Inventory Management Systems: Competency in using computer software for tracking grain inventory, movements, and quality data.
Mechanical Aptitude: Strong ability to troubleshoot, perform basic maintenance, and understand the mechanics of facility equipment.
Safety Protocol & Compliance: In-depth knowledge of OSHA, EPA, and other relevant safety regulations, especially concerning grain dust, confined spaces, and equipment safety.
Logistics Coordination: Ability to manage truck and/or rail traffic flow, scheduling, and documentation for loading and unloading.

Soft Skills

Attention to Detail: Exceptional precision in grading, record-keeping, and monitoring to prevent costly errors.
Problem-Solving: The ability to quickly diagnose operational issues, troubleshoot equipment, and make sound decisions under pressure.
Strong Communication: Clear and effective communication skills for coordinating with drivers, farmers, and internal teams.
Adaptability: Flexibility to work in varying weather conditions, handle a dynamic schedule, and manage multiple priorities during peak seasons.
Work Ethic: A reliable and self-motivated individual capable of working independently and as part of a team in a physically demanding environment.
Mathematical Acumen: Solid math skills for calculating weights, volumes, and grades accurately.

Education & Experience

Educational Background

Minimum Education:

High School Diploma or GED.

Preferred Education:

Associate's or Bachelor's Degree in a relevant field.

Relevant Fields of Study:

Agribusiness or Agricultural Business
Agricultural Systems Management
Milling Science or Crop Science

Experience Requirements

Typical Experience Range: 2-5 years of direct experience in a grain elevator, feed mill, or similar agricultural processing facility.

Preferred: Experience in a role with direct responsibility for grain grading, handling, and inventory control. A demonstrated history of upholding stringent safety standards is highly valued.