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Key Responsibilities and Required Skills for Immigration Processor

💰 $45,000 - $65,000

LegalAdministrativeHuman Resources

🎯 Role Definition

This role requires a highly organized and motivated Immigration Processor to join our dynamic team. In this pivotal role, you will be the backbone of our immigration services, responsible for the full lifecycle of employment-based immigration cases. You will work closely with attorneys, clients, and foreign nationals to prepare and file a variety of petitions and applications. The ideal candidate is a proactive problem-solver with a passion for helping people achieve their immigration goals and a meticulous eye for detail to ensure accuracy and compliance with government regulations. This is an excellent opportunity to build a rewarding career in the fast-paced and impactful field of immigration law.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Paralegal Assistant
  • Legal Administrative Assistant
  • HR Coordinator

Advancement To:

  • Senior Immigration Processor / Case Manager
  • Immigration Paralegal
  • Immigration Consultant / Specialist

Lateral Moves:

  • HR Generalist (with a focus on global mobility)
  • Compliance Specialist

Core Responsibilities

Primary Functions

  • Meticulously prepare and assemble a high volume of employment-based immigration petitions, including H-1B, L-1, TN, O-1, PERM, I-140, and Adjustment of Status applications.
  • Draft, review, and finalize complex immigration forms and supporting documents, ensuring 100% accuracy and completeness before submission to government agencies like USCIS, DOL, and DOS.
  • Manage a substantial caseload from inception to completion, meticulously tracking all case milestones, deadlines, and expiration dates using case management software (e.g., INSZoom, LawLogix).
  • Serve as a primary point of contact for corporate clients and foreign nationals, providing regular status updates and clearly communicating complex immigration procedures and requirements.
  • Conduct thorough initial reviews of case information and documentation provided by clients to identify and flag potential issues or missing information for the supervising attorney.
  • Prepare and draft detailed responses to government-issued Requests for Evidence (RFEs) and audits by gathering necessary evidence and formulating clear, persuasive arguments.
  • Initiate and manage the PERM Labor Certification process, including drafting job descriptions, overseeing recruitment efforts, and preparing audit files.
  • Maintain and update client and case information in the firm's database, ensuring data integrity for reporting and compliance purposes.
  • Proactively monitor changes in immigration laws, regulations, and procedures, and communicate relevant updates to the legal team and clients.
  • Handle the preparation and posting of Labor Condition Applications (LCAs) with the Department of Labor, ensuring full compliance with wage and worksite location requirements.
  • Coordinate the collection of extensive supporting evidence from clients and employees, including educational credentials, employment verification letters, and financial documents.
  • Prepare and send finalized case files to clients for signature, providing clear instructions for the execution of all necessary forms.
  • Maintain Public Access Files (PAFs) and ensure they are compliant with DOL regulations for H-1B and E-3 visa holders.
  • Effectively communicate with government agencies to check on case status and resolve procedural issues as they arise.
  • Assist attorneys in preparing clients and employees for visa interviews at U.S. consulates and embassies abroad.

Secondary Functions

  • Assist in the development and continuous improvement of internal case processing workflows and standard operating procedures to increase efficiency and accuracy.
  • Support the legal team with ad-hoc projects, legal research, and administrative tasks as needed to meet team objectives.
  • Collaborate with team members to manage workload distribution, provide peer review, and ensure coverage during absences.
  • Participate in client status meetings, providing detailed updates on case progress and upcoming milestones.
  • Generate regular and on-demand reports on caseload, filing deadlines, and other key performance indicators for management review.

Required Skills & Competencies

Hard Skills (Technical)

  • Immigration Case Management Software: Proficiency in platforms such as INSZoom, LawLogix, Tracker, or similar systems.
  • Visa-Type Knowledge: Deep understanding of procedures for nonimmigrant (H-1B, L-1, O-1, TN) and immigrant (PERM, I-140, I-485) petitions.
  • Form Preparation: Expertise in accurately completing USCIS, DOL, and DOS forms (e.g., I-129, I-140, I-907, DS-160, ETA-9089).
  • Microsoft Office Suite: Advanced skills in Word, Excel, Outlook, and Adobe Acrobat for document creation, data management, and communication.
  • Legal Research: Ability to utilize online legal research tools and government websites to find information on immigration regulations and procedures.
  • PERM Process Management: Experience with the end-to-end PERM Labor Certification process, including recruitment steps and documentation.

Soft Skills

  • Exceptional Attention to Detail: A critical ability to produce error-free work, as minor mistakes can have significant consequences.
  • Superior Organizational Skills: Proven ability to manage a high volume of cases, prioritize competing tasks, and meet strict deadlines.
  • Excellent Written and Verbal Communication: Ability to clearly and professionally communicate complex information to clients, attorneys, and government agents.
  • Client Service Orientation: A strong commitment to providing responsive, empathetic, and high-quality service to all stakeholders.
  • Problem-Solving Acumen: The capacity to identify issues, analyze information, and proactively develop effective solutions.
  • Discretion and Confidentiality: Unwavering ability to handle sensitive personal and corporate information with the utmost confidentiality.

Education & Experience

Educational Background

Minimum Education:

  • Associate's Degree or a Paralegal Certificate combined with relevant work experience.

Preferred Education:

  • Bachelor's Degree

Relevant Fields of Study:

  • Paralegal Studies
  • Political Science / International Relations
  • Business Administration
  • Pre-Law

Experience Requirements

Typical Experience Range: 2-5 years of direct experience in an immigration-focused role.

Preferred: Experience working in a high-volume, business immigration practice within a law firm or a large corporate legal department.

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