Torchora
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Key Responsibilities and Required Skills for Job Placement Intern

💰 $18 - $25 per hour

Human ResourcesRecruitingInternshipCareer ServicesTalent Acquisition

🎯 Role Definition

This role requires a proactive and enthusiastic Job Placement Intern to join our team and make a tangible impact on our talent pipeline and candidate experience. In this role, you will be a key player in supporting the full lifecycle of job placement, from identifying and engaging potential candidates to guiding them through the interview process and celebrating their success. You will work closely with senior recruiters and career advisors, gaining invaluable, hands-on experience in sourcing strategies, candidate assessment, and relationship management with both candidates and employer partners. This is an exciting opportunity to develop foundational skills in human resources and talent acquisition while contributing directly to our organization's growth and the career progression of our clients.

📈 Career Progression

Typical Career Path

Entry Point From:

  • University Student (pursuing a degree in HR, Business, Communications, or a related field)
  • Recent Graduate seeking foundational HR/Recruiting experience
  • Career Changer with a strong interest in talent development and placement

Advancement To:

  • Job Placement Coordinator / Career Services Advisor
  • Talent Acquisition Coordinator / Junior Recruiter
  • Human Resources Generalist

Lateral Moves:

  • HR Operations Intern / Coordinator
  • Talent Sourcing Specialist
  • Employer Relations Coordinator

Core Responsibilities

Primary Functions

  • Actively source and identify qualified candidates for a variety of open roles using online channels, including LinkedIn, professional networks, and niche job boards.
  • Conduct initial resume and application screenings to assess candidate qualifications against job requirements, creating shortlists for review by senior staff.
  • Perform preliminary phone and video screening interviews to evaluate candidate suitability, communication skills, and career aspirations.
  • Serve as a primary point of contact for candidates, providing timely updates, answering inquiries, and ensuring a positive and professional experience throughout the placement process.
  • Assist in coordinating and scheduling interviews between candidates and hiring managers, managing complex calendars and sending confirmation details.
  • Guide candidates through the career development process, offering support in resume building, cover letter writing, and portfolio presentation.
  • Conduct mock interviews with candidates, providing constructive feedback and coaching to help them prepare effectively for real-world interview scenarios.
  • Maintain accurate and detailed candidate records, notes, and status updates within our Applicant Tracking System (ATS) and CRM databases.
  • Assist in drafting and posting compelling and inclusive job descriptions on various internal and external career portals and job boards.
  • Build and nurture a pipeline of passive and active talent for current and future hiring needs, fostering long-term relationships.
  • Participate in and help organize virtual and in-person career fairs and recruiting events to attract top talent and promote our employer partners.
  • Liaise with employer partners to understand their hiring needs, company culture, and specific role requirements to ensure high-quality candidate matching.
  • Track and report on key recruitment metrics, such as time-to-fill, source-of-hire, and candidate conversion rates, to inform strategy.
  • Develop and deliver presentations or workshops on career-related topics such as networking, personal branding, and interview techniques.
  • Follow up with both candidates and employers post-placement to gather feedback, ensure a smooth transition, and support retention efforts.

Secondary Functions

  • Support ad-hoc data requests and exploratory data analysis related to placement trends and recruitment effectiveness.
  • Contribute to the organization's talent attraction strategy by researching and suggesting new sourcing channels and recruitment marketing ideas.
  • Collaborate with the marketing team to create engaging content for social media platforms to attract candidates and showcase success stories.
  • Provide comprehensive administrative support to the job placement team, including preparing documents, managing correspondence, and organizing files.
  • Research industry trends, salary benchmarks, and in-demand skills to better advise candidates and inform recruitment strategies.
  • Participate in sprint planning and agile ceremonies within the talent and HR team to drive continuous improvement in our processes.

Required Skills & Competencies

Hard Skills (Technical)

  • Microsoft Office Suite: Proficiency in Word, Excel, PowerPoint, and Outlook for creating reports, tracking data, and managing communications.
  • Applicant Tracking Systems (ATS): Experience or a strong willingness to learn systems like Greenhouse, Lever, or similar platforms for managing candidate pipelines.
  • LinkedIn Recruiter/Sourcing: Familiarity with using LinkedIn and other social media platforms for sourcing and engaging with potential candidates.
  • CRM Software: Basic understanding of Customer Relationship Management principles and software for managing employer partner data.
  • Data Entry & Management: High level of accuracy and attention to detail in entering and maintaining information in databases.
  • Job Board Administration: Experience posting and managing job listings on platforms like Indeed, Glassdoor, and university career portals.

Soft Skills

  • Exceptional Communication: Outstanding verbal and written communication skills, with the ability to interact professionally and empathetically with diverse audiences.
  • Strong Organizational & Time Management Skills: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
  • High Level of Empathy & Interpersonal Skills: A genuine interest in helping others succeed, with the ability to build rapport and trust with candidates.
  • Proactive & Resourceful: A self-starter mentality with the ability to take initiative, solve problems independently, and think creatively.
  • Discretion and Confidentiality: Ability to handle sensitive and confidential information with the utmost integrity.

Education & Experience

Educational Background

Minimum Education:

  • Currently enrolled in or a recent graduate of an accredited college or university, actively pursuing a Bachelor's degree.

Preferred Education:

  • Actively pursuing or recently completed a Bachelor’s or Master's degree in a relevant field.

Relevant Fields of Study:

  • Human Resources Management
  • Business Administration or Management
  • Communications or Public Relations
  • Psychology or Sociology

Experience Requirements

Typical Experience Range:

  • 0-1 years of experience in a professional office environment. Prior internships in HR, recruiting, sales, or customer service are highly valued.

Preferred:

  • Previous experience in a role involving customer or client interaction.
  • Demonstrable interest in a career in human resources, talent acquisition, or career counseling through coursework, projects, or volunteer activities.
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