Torchora
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Key Responsibilities and Required Skills for a Job Posting Coordinator

💰 $45,000 - $65,000

Human ResourcesRecruitmentTalent AcquisitionAdministrative SupportMarketing

🎯 Role Definition

The Job Posting Coordinator is a critical member of the Talent Acquisition team, serving as the central hub for how our company presents its open roles to the world. This individual is the guardian of our employer brand voice in the talent marketplace, responsible for the entire lifecycle of a job advertisement—from initial drafting and refinement to strategic posting, performance tracking, and final removal. This role ensures that every job posting is compelling, accurate, inclusive, and strategically placed to attract a diverse pool of highly qualified candidates, directly impacting the speed and quality of our hiring process. They are a key partner to recruiters and hiring managers, providing the operational backbone that allows our talent attraction efforts to run smoothly and effectively.

📈 Career Progression

Typical Career Path

Entry Point From:

  • HR Assistant or Coordinator
  • Administrative Assistant
  • Recruitment Intern or Sourcer

Advancement To:

  • Talent Acquisition Specialist / Recruiter
  • Recruitment Marketing Specialist
  • HR Generalist

Lateral Moves:

  • HR Coordinator
  • Onboarding Specialist
  • Employer Branding Coordinator

Core Responsibilities

Primary Functions

  • Manage the end-to-end process of posting job requisitions across a diverse range of internal and external job boards, including niche, industry-specific sites and university career portals.
  • Partner closely with Talent Acquisition Specialists and Hiring Managers to review and refine job descriptions, ensuring they are compelling, inclusive, and accurately reflect the role's requirements and qualifications.
  • Maintain a high level of data integrity within the Applicant Tracking System (ATS), ensuring all job postings are accurate, consistently formatted, and compliant with company standards.
  • Act as the primary point of contact for job board vendors and third-party recruitment platforms, managing relationships, troubleshooting technical issues, and assisting with contract renewals.
  • Develop and execute a strategic posting schedule to maximize visibility and attract a high volume of qualified applicants for high-priority and hard-to-fill roles.
  • Monitor the performance of all job postings, gathering and analyzing data on applicant flow, source effectiveness, and cost-per-hire to provide actionable insights and recommendations to the recruitment team.
  • Conduct regular, systematic audits of all active job postings across all platforms to ensure they remain fresh, accurate, and are closed promptly once a position has been filled.
  • Craft and A/B test different versions of job titles, summaries, and descriptions to optimize for candidate engagement and search engine visibility (SEO).
  • Ensure all job postings and advertising language strictly adhere to legal and compliance standards, including EEO (Equal Employment Opportunity) and OFCCP (Office of Federal Contract Compliance Programs) regulations.
  • Manage and continuously update the company's central library of job description templates, ensuring consistency in language, format, and competency requirements across the organization.
  • Collaborate with the employer branding and marketing teams to align job posting language and visuals with the company's overall brand voice and employee value proposition (EVP).
  • Proactively research and recommend new and emerging job boards, social media channels, and recruitment marketing technologies to enhance talent attraction strategies.
  • Generate and distribute regular reports on recruitment advertising spend, channel effectiveness, and other key posting-related metrics to TA leadership and key stakeholders.
  • Post and promote key job openings on the company's professional social media platforms (like LinkedIn, Twitter, and company careers pages) in a way that encourages engagement and sharing.
  • Meticulously manage the budget for job board postings, tracking all expenditures against requisitions and ensuring all advertising costs are allocated correctly.
  • Serve as the team's subject matter expert on the features and best practices of our Applicant Tracking System's job posting and syndication modules.
  • Handle the logistics of posting to university career sites and other specialized community boards to support campus and diversity recruiting initiatives.
  • Train new recruiters and hiring managers on the proper procedures for submitting, editing, and managing their job requisitions within our established systems and workflows.
  • Serve as a first point of contact for external candidate inquiries regarding job postings, application status, or technical difficulties with the application process, providing a positive candidate experience.
  • Create and manage targeted recruitment marketing campaigns through our job board partners, leveraging sponsored listings and other tools to boost visibility for critical roles.
  • Support international recruitment efforts by understanding and navigating the nuances of posting jobs in different countries and on various global platforms.

Secondary Functions

  • Assist the Talent Acquisition team with initial resume screening and reviewing applications to identify candidates who meet the minimum qualifications for open roles.
  • Provide administrative and coordination support for recruitment events, such as career fairs, virtual hiring events, and on-site interview days.
  • Contribute to employer branding projects, such as gathering employee testimonials, curating content for the company's career page, or managing our company profile on platforms like Glassdoor.
  • Help maintain and organize candidate data within the Applicant Tracking System (ATS), ensuring a clean and efficient database for future talent pooling and sourcing efforts.

Required Skills & Competencies

Hard Skills (Technical)

  • High proficiency with at least one major Applicant Tracking System (ATS) such as Workday, Greenhouse, Lever, iCIMS, or Taleo.
  • Expertise in navigating and posting on major job boards like LinkedIn, Indeed, Glassdoor, and ZipRecruiter, including their respective admin and reporting functions.
  • Exceptional professional writing, editing, and proofreading skills with a keen eye for grammar, brand voice, and consistency.
  • Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Slides) for reporting and documentation.
  • Foundational understanding of SEO best practices as they apply to writing and optimizing job descriptions for improved search engine ranking.
  • Experience with basic data analysis and reporting, particularly using Excel or ATS-native reporting tools to track and visualize recruitment metrics.
  • Knowledge of using social media platforms (especially LinkedIn) for professional networking and job promotion.
  • Basic understanding of recruitment marketing principles and the tools used to create advertising campaigns.
  • Familiarity with EEO, OFCCP, and other relevant employment laws and compliance requirements related to hiring and advertising.
  • Experience managing vendor relationships and meticulously tracking advertising budgets and expenditures.

Soft Skills

  • Impeccable attention to detail and a steadfast commitment to accuracy and quality.
  • Superior organizational and time management skills, with the proven ability to manage multiple competing priorities in a fast-paced environment.
  • Excellent written and verbal communication skills, with the ability to articulate information clearly and concisely.
  • A proactive, resourceful, and creative problem-solver who takes initiative.
  • Strong interpersonal skills and the ability to collaborate effectively and build relationships with recruiters, hiring managers, and external partners.
  • A high level of discretion and integrity, with the ability to handle confidential candidate and company information.
  • Adaptability and a strong willingness to learn new technologies, systems, and processes as the recruitment landscape evolves.
  • A customer-service mindset, focused on providing a positive experience for both internal stakeholders and external candidates.

Education & Experience

Educational Background

Minimum Education:

  • High School Diploma or equivalent. An Associate's degree is often a strong preference.

Preferred Education:

  • Bachelor's Degree.

Relevant Fields of Study:

  • Human Resources
  • Communications
  • Marketing
  • Business Administration
  • English

Experience Requirements

Typical Experience Range:

  • 1-3 years of experience in a coordination role within a Human Resources, Talent Acquisition, Marketing, or fast-paced administrative environment.

Preferred:

  • Direct experience in a high-volume recruitment setting, specifically managing the job posting process and working deeply within an Applicant Tracking System (ATS). Experience supporting a multi-state or global organization is a significant plus.
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