Torchora
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Key Responsibilities and Required Skills for a Job Search Coach Assistant

💰 $45,000 - $65,000

Career ServicesCoachingHuman ResourcesAdministration

🎯 Role Definition

As a Job Search Coach Assistant, you will be the organizational backbone and a key support figure in our coaching practice. You'll work directly with our lead coach and clients, handling everything from initial onboarding and resource creation to providing feedback on resumes and preparing candidates for interviews. This position is ideal for an individual with exceptional organizational skills, a high degree of empathy, and a genuine desire to make a tangible impact on people's careers. You are not just an assistant; you are a partner in our clients' success, helping to streamline processes and provide the encouragement and tactical support needed to navigate the complexities of the modern job market.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Recruiting Coordinator
  • HR Assistant
  • University Career Services Advisor
  • Executive or Administrative Assistant

Advancement To:

  • Lead Job Search Coach
  • Career Counselor
  • Corporate Recruiter
  • Talent Development Specialist

Lateral Moves:

  • Recruiting Sourcer
  • HR Generalist
  • Content Creator (Career Niche)

Core Responsibilities

Primary Functions

  • Provide detailed, constructive feedback on client resumes, cover letters, and other application materials to ensure they are ATS-compliant and effectively highlight a candidate's strengths.
  • Manage the lead coach's calendar, meticulously scheduling client consultations, follow-up sessions, and workshops with exceptional accuracy.
  • Co-facilitate or independently conduct mock interview sessions, providing actionable feedback on client responses, body language, and overall presentation skills.
  • Perform targeted research to identify relevant job opportunities for clients based on their career goals, skills, and industry preferences, utilizing various job boards and professional networks.
  • Guide new clients through the complete onboarding process, including collecting intake forms, explaining our coaching methodology, and setting initial expectations.
  • Assist clients in optimizing their LinkedIn profiles, including crafting compelling headlines and summaries, selecting appropriate keywords, and advising on networking best practices.
  • Develop and maintain a library of career resources, including templates, worksheets, and guides on topics such as networking, salary negotiation, and personal branding.
  • Serve as a primary point of contact for client inquiries, providing encouragement, and addressing logistical questions in a timely, professional, and empathetic manner.
  • Monitor and document client progress in our CRM, tracking key metrics such as applications submitted, interviews secured, and job offers received.
  • Collaborate with the lead coach to help clients develop personalized and strategic job search plans, outlining weekly goals and actionable steps.
  • Provide clients with practical guidance on building and leveraging their professional network, including drafting outreach messages and preparing for informational interviews.
    pre-screen potential clients to determine their needs and suitability for our coaching programs.
  • Execute a systematic follow-up process with past and current clients to ensure satisfaction, offer continued support, and gather testimonials.
  • Support clients in preparing for salary negotiations by researching compensation data and co-facilitating role-playing scenarios with the lead coach.
  • Collect and compile client success stories and testimonials for use in marketing materials and to inspire prospective clients.

Secondary Functions

  • Provide administrative and logistical support for virtual and in-person career workshops and webinars, including setup, registration, and attendee communication.
  • Maintain and organize a digital library of career resources, templates, and client-facing materials, ensuring they are current and easily accessible.
  • Manage client billing and invoicing processes, ensuring timely payments and maintaining accurate financial records for all coaching services.
  • Contribute to the company's social media and blog content by drafting career tips, success stories, and industry insights to engage our audience.
  • Conduct ongoing research on hiring trends, industry-specific job markets, and compensation benchmarks to provide clients with up-to-date advice.
  • Assist in the creation and distribution of a monthly newsletter to our client base and email subscribers.

Required Skills & Competencies

Hard Skills (Technical)

  • Resume & Cover Letter Editing: Proficiency in resume and cover letter writing, with a strong understanding of modern formatting, keyword integration, and ATS optimization.
  • LinkedIn Optimization: Deep knowledge of LinkedIn as a professional branding and networking tool, including profile optimization and outreach strategies.
    `CRM & Project Management: Familiarity with CRM systems (e.g., HubSpot, Zoho) and project management tools (e.g., Trello, Asana) for tracking client progress and tasks.
  • Interview Coaching: Ability to conduct effective mock interviews and provide specific, actionable feedback to improve candidate performance.
  • Digital Research: Strong research skills to efficiently find relevant job leads, company information, and salary data across various online platforms.
  • G-Suite / MS Office: High proficiency with document creation, spreadsheets, and presentation software for creating client-facing materials and internal reports.

Soft Skills

  • Empathy & Emotional Intelligence: A genuine ability to connect with clients, understand their anxieties and goals, and provide encouragement throughout their job search.
  • Exceptional Communication: Superior written and verbal communication skills, with the ability to convey feedback constructively and professionally.
  • Active Listening: The skill to listen intently to clients to fully grasp their career history, aspirations, and challenges.
  • Organizational Prowess: Impeccable organizational and time-management abilities, capable of juggling multiple client priorities and administrative tasks simultaneously.
  • Discretion & Confidentiality: A high level of integrity and the ability to handle sensitive client information with the utmost confidentiality.
  • Problem-Solving: A proactive and resourceful approach to identifying client roadblocks and suggesting creative solutions.
  • Adaptability: The flexibility to pivot between administrative tasks, client-facing sessions, and strategic support as needed in a dynamic environment.

Education & Experience

Educational Background

Minimum Education:

  • Bachelor's Degree or equivalent relevant work experience.

Preferred Education:

  • Bachelor's or Master's Degree in a related field.

Relevant Fields of Study:

  • Human Resources
  • Psychology
  • Communications
  • Business Administration
  • Counseling

Experience Requirements

Typical Experience Range: 2-4 years of experience in a related role.

Preferred: Experience in recruiting, career services, human resources, or a similar role where you have directly supported individuals in their professional development. A certification in career coaching (e.g., CCMC, CPCC) is a significant plus but not required.

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