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Key Responsibilities and Required Skills for Network Project Coordinator

💰 $55,000 - $85,000

Information TechnologyProject ManagementTelecommunications

🎯 Role Definition

The Network Project Coordinator is the organizational backbone of our technology infrastructure initiatives. This role serves as the central point of contact and primary facilitator for all projects related to network deployment, upgrades, and maintenance. You are the glue that holds the project together, ensuring seamless communication and collaboration between technical engineers, third-party vendors, business stakeholders, and project management leadership.

This position is fundamentally about driving project success by managing schedules, tracking deliverables, mitigating risks, and maintaining meticulous documentation. A successful Network Project Coordinator ensures that complex network projects are delivered on time, within budget, and to the highest quality standards, directly contributing to the stability and performance of the organization's critical network infrastructure.

📈 Career Progression

Typical Career Path

Entry Point From:

  • IT Support Specialist
  • Network Technician
  • Junior Project Administrator

Advancement To:

  • Network Project Manager
  • IT Project Manager
  • Infrastructure Manager

Lateral Moves:

  • IT Coordinator
  • Systems Administrator
  • Business Analyst (IT)

Core Responsibilities

Primary Functions

  • Act as the central communication hub for network-related projects, ensuring all stakeholders, from technical teams to leadership, are kept informed of project status, risks, and milestones.
  • Develop, manage, and meticulously maintain detailed project schedules and work breakdown structures using project management software, tracking progress against established timelines.
  • Coordinate the scheduling and allocation of resources, including network engineers, field technicians, and vendor support, to ensure optimal workflow and task completion.
  • Facilitate key project meetings, including project kick-offs, weekly status updates, and risk assessment sessions, by preparing agendas, distributing materials, and documenting minutes and action items.
  • Meticulously track project deliverables and tasks to ensure they are completed on schedule and meet the defined scope and quality requirements.
  • Manage the procurement process for network hardware, software, and circuits, including generating purchase orders, tracking shipments, and coordinating delivery logistics with various sites.
  • Serve as the primary point of contact for external vendors and service providers, managing relationships and holding them accountable for their deliverables and service level agreements (SLAs).
  • Develop and maintain comprehensive project documentation, including project charters, status reports, risk registers, and change logs, within a centralized repository like SharePoint or Confluence.
  • Proactively identify, document, and escalate potential project risks, issues, and dependencies to the Project Manager, proposing mitigation strategies where possible.
  • Assist in the financial management of projects by tracking project-related expenses, monitoring budget burn rates, and providing data for financial forecasting and reporting.
  • Coordinate and schedule network changes, maintenance windows, and cutovers, ensuring minimal disruption to business operations by following established change management procedures.
  • Validate project scope and requirements with stakeholders to ensure a clear and mutual understanding before and during project execution.
  • Create and distribute regular, clear, and concise status reports to project teams and management, highlighting progress, upcoming activities, and any project impediments.
  • Support the planning and execution of network infrastructure deployments for new office builds, relocations, or site expansions from initiation to closure.
  • Manage and maintain an inventory of network assets and project-related materials, ensuring accurate records for auditing and asset management purposes.

Secondary Functions

  • Assist Senior Project Managers in developing project plans, defining project scope, and creating initial budget estimates for new initiatives.
  • Support the creation and refinement of standardized project management templates and processes to improve efficiency and consistency across the department.
  • Coordinate post-project activities, such as conducting lessons-learned sessions and ensuring all project documentation is finalized and archived correctly.
  • Provide administrative support for project teams, including managing access to project tools, scheduling complex multi-stakeholder meetings, and preparing presentation materials.
  • Triage incoming project-related service requests and inquiries, routing them to the appropriate technical personnel and tracking them to resolution.

Required Skills & Competencies

Hard Skills (Technical)

  • Project Management Software: Proficiency in tools such as Microsoft Project, Jira, Asana, or Smartsheet for creating schedules, tracking tasks, and managing project workflows.
  • Network Fundamentals: A solid understanding of basic networking concepts, including TCP/IP, DNS, DHCP, LAN/WAN, and common network hardware (routers, switches, firewalls).
  • Documentation & Collaboration Tools: Expertise in using platforms like SharePoint, Confluence, and Microsoft Teams to create and manage project documentation and facilitate team collaboration.
  • Vendor Management: Experience in coordinating with and managing external vendors, carriers, and contractors, including tracking orders and ensuring SLA compliance.
  • Budget Tracking: Competency in using spreadsheets (e.g., Microsoft Excel) to track project expenses, monitor budgets, and assist with financial reporting.
  • IT Service Management (ITSM) Tools: Familiarity with ticketing systems like ServiceNow, Jira Service Desk, or Remedy for managing tasks, changes, and incidents.

Soft Skills

  • Exceptional Organization & Time Management: The ability to juggle multiple projects, competing priorities, and tight deadlines without sacrificing quality or attention to detail.
  • Clear & Concise Communication: Superior verbal and written communication skills to effectively interact with both highly technical engineers and non-technical business stakeholders.
  • Proactive Problem-Solving: A forward-thinking mindset to anticipate potential issues, identify roadblocks, and work collaboratively to find effective solutions.
  • Strong Interpersonal Skills: The ability to build rapport and foster positive working relationships with team members, stakeholders, and vendors to drive collaboration.
  • Adaptability: A flexible and resilient approach to navigating the ambiguities and frequent changes inherent in a dynamic project environment.
  • Meticulous Attention to Detail: A commitment to accuracy in all aspects of the role, from updating project plans to tracking purchase orders and documenting meeting minutes.

Education & Experience

Educational Background

Minimum Education:

  • Associate's degree or equivalent professional certification (e.g., CompTIA Project+).

Preferred Education:

  • Bachelor's degree from an accredited university or college.

Relevant Fields of Study:

  • Information Technology
  • Computer Science
  • Business Administration
  • Telecommunications Management

Experience Requirements

Typical Experience Range: 2-5 years of experience in a project coordination, IT support, or network administration role.

Preferred: At least 2 years of experience specifically coordinating IT or network infrastructure projects. Experience in an enterprise-level environment and a foundational understanding of the project management lifecycle are highly desirable.

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