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Key Responsibilities and Required Skills for Scale Clerk

💰 $28,000 - $42,000

LogisticsWarehouseInventory Management

🎯 Role Definition

A Scale Clerk is responsible for accurately weighing, recording, and managing materials, products, or shipments in a warehouse, manufacturing, or logistics environment. This role ensures precise measurement, documentation, and reporting of weights to maintain inventory accuracy, compliance with regulatory standards, and efficient material handling. The Scale Clerk works closely with warehouse staff, truck drivers, and inventory managers to ensure smooth operations.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Warehouse Assistant
  • Production Worker
  • Inventory Clerk

Advancement To:

  • Senior Scale Clerk
  • Inventory Coordinator
  • Logistics Supervisor

Lateral Moves:

  • Shipping and Receiving Clerk
  • Weighing Operator

Core Responsibilities

Primary Functions

  • Weigh incoming and outgoing materials, products, or shipments accurately.
  • Record weights and related information in logbooks, spreadsheets, or inventory systems.
  • Verify shipment weights against delivery documents, purchase orders, and invoices.
  • Inspect materials for proper packaging, labeling, and quality compliance.
  • Maintain and calibrate scales and weighing equipment according to operational standards.
  • Monitor truck and vehicle weights during loading and unloading processes.
  • Collaborate with warehouse and production staff to schedule weighing operations efficiently.
  • Ensure compliance with safety regulations and company policies during all weighing activities.
  • Track inventory levels based on weight data and report discrepancies to management.
  • Prepare daily, weekly, and monthly weight reports for internal and regulatory purposes.
  • Communicate with drivers, suppliers, and vendors regarding weight-related issues.
  • Identify and resolve errors in weight measurements and documentation.
  • Participate in audits and inspections related to weight recording and inventory accuracy.
  • Maintain cleanliness and organization of weighing stations and surrounding areas.
  • Update and maintain electronic records of all weighed materials in the inventory system.
  • Implement quality control procedures to ensure accuracy in weighing and recording.
  • Provide training and guidance to new staff on proper weighing procedures and documentation.
  • Collaborate with logistics and production teams to optimize workflow around weighing operations.
  • Report equipment malfunctions or calibration issues to maintenance teams promptly.
  • Support management in reviewing and improving weight management processes.

Secondary Functions

  • Support ad-hoc data requests and exploratory inventory analysis.
  • Contribute to the organization’s material handling strategy and operational roadmap.
  • Collaborate with warehouse and production teams to enhance accuracy and efficiency.
  • Participate in continuous improvement initiatives to reduce errors in weighing and reporting.

Required Skills & Competencies

Hard Skills (Technical)

  • Proficiency in using industrial scales, weighbridges, and weighing software.
  • Ability to read and interpret shipping documents, purchase orders, and invoices.
  • Competence in recording, analyzing, and reporting weight data accurately.
  • Knowledge of safety regulations and procedures in warehouse or logistics environments.
  • Familiarity with inventory management systems and electronic data recording.
  • Basic troubleshooting and calibration of weighing equipment.
  • Understanding of quality control procedures for materials handling.
  • Ability to handle trucks and loading/unloading operations safely.
  • Knowledge of regulatory compliance related to shipping weights and measurements.
  • Competence in preparing detailed reports for management and auditing purposes.

Soft Skills

  • Strong attention to detail and accuracy in recording data.
  • Effective communication with drivers, warehouse staff, and management.
  • Organizational and time management skills.
  • Problem-solving skills for resolving discrepancies or equipment issues.
  • Ability to work independently and collaboratively in a fast-paced environment.

Education & Experience

Educational Background

Minimum Education:

  • High school diploma or equivalent.

Preferred Education:

  • Vocational training or certification in logistics, warehouse operations, or industrial measurement.

Relevant Fields of Study:

  • Logistics
  • Warehouse Management
  • Supply Chain Operations
  • Industrial Technology

Experience Requirements

Typical Experience Range:

  • 1–3 years in warehouse, logistics, or materials handling roles involving weighing operations.

Preferred:

  • Prior experience as a Scale Clerk, Weighing Operator, or Inventory Control Clerk with demonstrated accuracy in measurement and reporting.
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