Torchora
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Key Responsibilities and Required Skills for Treasury Clerk

💰 $45,000 - $65,000 Annually

FinanceAccountingTreasuryClericalCorporate Finance

🎯 Role Definition

The Treasury Clerk is a foundational role within the corporate finance structure, acting as the operational backbone of the Treasury department. This position is primarily concerned with the meticulous management of the organization's daily cash flow, banking operations, and financial transactions. As a key steward of corporate liquidity, the Treasury Clerk ensures that all funds are managed efficiently, accurately, and securely. This individual works closely with banking partners, internal accounting teams (such as Accounts Payable and Receivable), and management to facilitate smooth financial operations. The role requires a high degree of precision, integrity, and diligence, as it directly impacts the company's financial health and operational stability.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Accounts Payable / Receivable Clerk
  • Accounting Assistant or Finance Intern
  • Recent Graduate with a degree in Finance or Accounting

Advancement To:

  • Treasury Analyst
  • Senior Treasury Clerk / Treasury Specialist
  • Staff Accountant

Lateral Moves:

  • Financial Clerk
  • Staff Accountant (Junior)

Core Responsibilities

Primary Functions

  • Monitor and reconcile the company's daily cash position across numerous domestic and international bank accounts to ensure optimal liquidity.
  • Prepare and execute daily electronic payments, including wire transfers, ACH transactions, and book transfers, ensuring accuracy and proper authorization.
  • Process and record daily cash receipts, ensuring funds are correctly allocated and posted in the financial system.
  • Perform daily and monthly bank reconciliations for all corporate bank accounts, investigating and resolving any discrepancies in a timely manner.
  • Serve as a primary point of contact for operational inquiries from banking partners, addressing routine issues and gathering necessary information.
  • Assist in the administration of the company’s short-term borrowing facilities and investment portfolios by tracking balances and preparing related transaction documents.
  • Meticulously maintain treasury files, including bank statements, transaction confirmations, and correspondence for audit and record-keeping purposes.
  • Support the cash flow forecasting process by compiling and analyzing data on expected receipts and disbursements.
  • Administer the corporate credit card program, including issuing new cards, managing credit limits, and supporting employee expense reporting queries.
  • Investigate and resolve payment-related issues, such as payment rejections, returns, and trace requests from internal stakeholders or external vendors.
  • Prepare and post journal entries related to all cash management activities, including bank fees, interest income, and other treasury-related transactions.
  • Assist in managing and maintaining online banking systems, including user entitlements, security protocols, and platform functionality.
  • Ensure strict adherence to internal controls, departmental policies, and regulatory requirements (like SOX) for all treasury activities.
  • Compile data and prepare routine treasury reports, such as daily cash summaries, bank fee analysis, and investment performance schedules for management.
  • Support the opening, closing, and modification of bank accounts, and maintain an accurate database of all bank account details and signatories.
  • Process stop payment requests and manage positive pay exceptions to mitigate fraud risk.
  • Collaborate closely with Accounts Payable and Accounts Receivable teams to align on payment runs and collection activities.
  • Assist with the documentation and execution of foreign exchange (FX) spot trades to settle international payments.
  • Support senior treasury staff with the gathering of documentation required for letters of credit, bank guarantees, and other trade finance instruments.
  • Participate in the month-end, quarter-end, and year-end financial closing processes by providing necessary treasury data and reconciliations.
  • Analyze bank account analysis statements to identify and report on service fees, transaction volumes, and potential cost-saving opportunities.

Secondary Functions

  • Support ad-hoc data requests and exploratory data analysis for special projects initiated by treasury management.
  • Contribute to the continuous improvement of treasury processes by identifying inefficiencies and suggesting potential solutions.
  • Collaborate with IT and business units to translate data needs into engineering requirements for system enhancements.
  • Participate in sprint planning and agile ceremonies within the finance or data team when involved in system implementation projects.

Required Skills & Competencies

Hard Skills (Technical)

  • Advanced Microsoft Excel: Proficiency in using pivot tables, VLOOKUP, HLOOKUP, and complex formulas for data analysis and reporting.
  • ERP System Experience: Hands-on experience with enterprise resource planning software such as SAP, Oracle Financials, or NetSuite.
  • Online Banking Platforms: Familiarity with navigating and operating various commercial banking portals (e.g., J.P. Morgan Access, Bank of America CashPro).
  • Cash Management Principles: Solid understanding of daily cash positioning, electronic payment systems (ACH, Wire), and bank reconciliation processes.
  • Treasury Management Systems (TMS): Experience with or exposure to a TMS like Kyriba, GTreasury, or ION Treasury is a significant plus.
  • Basic Accounting Knowledge: Understanding of debits, credits, and the preparation of journal entries.
  • Data Entry Speed & Accuracy: Proven ability to input numerical data quickly and with a very low error rate.

Soft Skills

  • Exceptional Attention to Detail: A meticulous and precise approach to handling financial data and executing transactions.
  • Strong Organizational & Time Management Skills: Ability to manage multiple tasks, prioritize effectively, and meet strict daily deadlines.
  • High Integrity & Discretion: Unquestionable personal integrity and the ability to handle confidential financial information with discretion.
  • Problem-Solving Ability: The capacity to identify issues, investigate discrepancies, and drive them to a resolution.
  • Clear Communication: Strong written and verbal communication skills for interacting with banks and internal colleagues.
  • Team-Oriented Mindset: A collaborative spirit and willingness to work closely with others to achieve departmental goals.

Education & Experience

Educational Background

Minimum Education:

  • High School Diploma or GED required. Associate's degree in a relevant field is strongly preferred.

Preferred Education:

  • Bachelor's Degree from an accredited college or university.

Relevant Fields of Study:

  • Finance
  • Accounting
  • Business Administration

Experience Requirements

Typical Experience Range:

  • 1-3 years of experience in a corporate treasury, accounting, or banking operations role.

Preferred:

  • Direct experience in a corporate treasury department, specifically with daily cash management, bank reconciliations, and payment processing.
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