Key Responsibilities and Required Skills for Vehicle Transport Assistant

🎯 Role Definition

A Vehicle Transport Assistant supports the planning, coordination, and execution of vehicle movement between locations, dealerships, storage facilities, or testing sites. This role ensures timely, secure, and compliant vehicle transportation operations while maintaining detailed records, assisting drivers, and providing logistical support. The position combines hands-on vehicle handling with administrative and communication duties essential to efficient fleet operations.

📈 Career Progression

Typical Career Path

Entry Point From:

Delivery Driver / Yard Attendant
Fleet Assistant / Administrative Support
Vehicle Detailer / Lot Porter

Advancement To:

Vehicle Transport Coordinator
Fleet Operations Supervisor
Logistics Manager

Lateral Moves:

Service Department Assistant
Vehicle Inventory Specialist

Core Responsibilities

Primary Functions

Assist in coordinating daily vehicle transport schedules between locations, dealerships, and storage facilities.
Prepare and verify transport documentation, including delivery receipts, inspection checklists, and trip logs.
Conduct pre- and post-transport vehicle inspections to ensure condition accuracy and damage reporting.
Support drivers with routing information, paperwork, and vehicle key control.
Safely move, park, and organize vehicles within lots or staging areas as directed.
Ensure that all vehicle transfers comply with company safety policies and transportation regulations.
Track vehicle movement and maintain accurate records in fleet management or logistics systems.
Communicate with dispatchers, coordinators, and drivers to resolve transport issues or schedule adjustments.
Assist with loading and unloading vehicles onto transport trucks or trailers when necessary.
Monitor vehicle fuel levels, maintenance needs, and general cleanliness before and after transport.
Coordinate with third-party logistics providers and internal fleet teams to ensure on-time delivery.
Report any vehicle damage, operational issues, or route deviations to supervisors promptly.
Manage keys, documentation, and security protocols for all vehicles under transport.
Support compliance audits by maintaining organized records of transport logs and inspection reports.
Provide administrative support, including updating databases, preparing schedules, and filing transport paperwork.
Assist with vehicle registration, tagging, and inventory tracking as required.
Ensure adherence to Department of Transportation (DOT) and company driver compliance requirements.
Participate in safety meetings, driver briefings, and continuous improvement initiatives.
Support seasonal fleet operations, including new vehicle deliveries, auctions, and de-fleeting activities.
Provide customer service support during vehicle handovers or deliveries.
Maintain professional communication and collaboration with internal departments and external partners.
Perform other logistical or operational duties as assigned by supervisors.

Secondary Functions

Support ad-hoc data requests and exploratory data analysis.
Contribute to the organization's data strategy and roadmap.
Collaborate with business units to translate data needs into engineering requirements.
Participate in sprint planning and agile ceremonies within the data engineering team.

Required Skills & Competencies

Hard Skills (Technical)

Basic understanding of vehicle transport logistics and fleet management processes.
Proficiency with GPS tracking systems, dispatch software, and fleet databases.
Knowledge of DOT and vehicle transport safety regulations.
Competence in vehicle inspection and condition reporting procedures.
Familiarity with Microsoft Office Suite or equivalent administrative software.
Ability to operate and maneuver various vehicle types, including manual and automatic transmissions.
Understanding of transport documentation and chain-of-custody protocols.
Experience using two-way communication systems (radios, dispatch tools, mobile apps).
Basic knowledge of vehicle maintenance and inspection standards.
Skill in maintaining accurate transport and mileage records.

Soft Skills

Excellent organizational and multitasking abilities in a fast-paced environment.
Strong communication skills for coordinating across multiple teams.
High attention to detail in documentation and vehicle condition reporting.
Reliable, punctual, and committed to safety and operational efficiency.
Ability to work independently or collaboratively under minimal supervision.
Strong time management and prioritization skills.
Customer-oriented attitude with a focus on professionalism and service quality.
Adaptability to changing schedules, routes, and work conditions.
Dependable problem-solving and situational awareness in logistical challenges.
Positive team mindset with a proactive, can-do approach.

Education & Experience

Educational Background

Minimum Education:

High school diploma or equivalent.

Preferred Education:

Associate degree or vocational certification in Logistics, Transportation, or Business Administration.

Relevant Fields of Study:

Logistics and Supply Chain Management
Automotive Technology
Transportation Operations
Business Administration

Experience Requirements

Typical Experience Range:

1–3 years in transportation, automotive logistics, or fleet support operations.

Preferred:

Prior experience in vehicle transport coordination, dispatch assistance, or dealership logistics.
Background in handling vehicle movement, inspections, and transport documentation within a fleet or logistics organization.