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Key Responsibilities and Required Skills for Wind Farm Coordinator

💰 $55,000 - $95,000

OperationsRenewable EnergyProject ManagementField Services

🎯 Role Definition

The Wind Farm Coordinator is responsible for day-to-day operational coordination, maintenance planning, contractor supervision, and cross-functional communication to maximize wind farm availability, safety, and commercial performance. This role serves as the central point of contact between operations, maintenance teams, contractors, engineers, asset managers and external stakeholders, using SCADA and CMMS tools to prioritize tasks, coordinate logistics and ensure regulatory, environmental and HSE compliance while driving continuous improvement and cost efficiency.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Wind Farm Technician / Turbine Technician
  • Field Service Technician (renewables or utilities)
  • Operations Assistant or Facilities Coordinator in energy sector

Advancement To:

  • Operations Manager / O&M Manager (Wind)
  • Asset Manager — Renewables
  • Regional Wind Operations Lead

Lateral Moves:

  • Project Coordinator (Construction / EPCI)
  • HSE Coordinator for Renewables
  • Commercial Operations or SCADA Analyst

Core Responsibilities

Primary Functions

  • Coordinate the daily operations and maintenance activities across one or multiple wind farm sites, ensuring that planned maintenance, corrective repairs and inspections are scheduled, resourced and executed to achieve target availability and capacity-factor KPIs.
  • Act as the single point of contact for on-site contractor teams, subcontractors and service providers: manage scopes of work, verify qualifications, administer permits-to-work, track contractor performance and ensure all work complies with company HSE and quality procedures.
  • Monitor SCADA, turbine controllers and remote alarm systems continuously to detect performance degradations, dispatch technically qualified technicians and coordinate remote troubleshooting to minimize downtime.
  • Maintain and update the Computerized Maintenance Management System (CMMS) — create and prioritize work orders, log corrective actions, record spare parts usage, and ensure accurate records for audit and warranty purposes.
  • Develop and maintain the preventive maintenance calendar and seasonal service plans, optimizing intervals and resources to reduce reactive maintenance and lower total cost of ownership.
  • Prepare, review and reconcile weekly and monthly operational reports for asset managers and stakeholders, including availability, downtime root-cause analysis, lost production estimates, O&M costs and trending metrics to support commercial forecasting.
  • Coordinate mobilization and logistics for major interventions (e.g., blade repairs, gearbox exchanges, transformer works) including crane selection, road/permit coordination, vendor scheduling and on-site safety planning.
  • Lead HSE risk assessments and toolbox talks for field crews and contractors, ensure compliance with lockout/tagout (LOTO), confined space and working-at-height procedures, and investigate incidents to implement corrective actions and share lessons learned.
  • Manage on-site inventory and spare parts stock levels, perform stock reconciliations, track critical spares, and work with procurement to ensure parts availability within budgeted limits.
  • Ensure regulatory, environmental and grid compliance by coordinating environmental monitoring programs, bird/bat mitigation plans, noise monitoring, and liaising with grid operators for outages, dispatch and fault notifications.
  • Implement outage coordination with internal stakeholders, scheduling planned outages to minimize commercial impact while enabling critical maintenance and capital projects.
  • Coordinate and support warranty claims with OEMs and suppliers: compile defect logs, evidence packages, failure analysis reports and follow up on remediation or replacements.
  • Facilitate daily and weekly operations meetings with technicians, engineers, logistics and asset teams to prioritize tasks, escalate issues and agree mitigations to deliver operational targets.
  • Oversee site access control, site security procedures and coordination of visitor inductions, ensuring contractors and visitors are briefed on site-specific hazards and emergency response protocols.
  • Review electrical and mechanical work scopes for compliance with technical specifications and industry standards and escalate technical queries to senior engineers or manufacturers when necessary.
  • Manage cost-control activities for operations and maintenance tasks: track labor hours, materials and subcontractor spend against budget and collaborate with finance to report variances and corrective measures.
  • Support condition-monitoring initiatives (vibration analysis, oil sampling, thermography) by scheduling sampling, reviewing trending data, prioritizing corrective actions and coordinating specialist vendors when anomalies are detected.
  • Maintain accurate site documentation including drawings, permits, vendor manuals, inspection certificates and as-built records to support audits and regulatory inspections.
  • Coordinate emergency response and major event management — act as incident commander or secondary incident contact to coordinate crews, contractors, authorities and emergency services during storms, collisions or major component failures.
  • Drive continuous improvement initiatives by capturing operational inefficiencies, proposing process enhancements, and participating in root cause analysis and post-mortem reviews after significant outages or incidents.
  • Engage proactively with local stakeholders, landowners and regulatory bodies to manage lease obligations, access agreements, community relations and any site-specific concerns that could impact operations.
  • Support commissioning handovers and re-commissioning activities after major works by ensuring checklists are completed, tests are witnessed and performance thresholds are validated before returning turbines to service.
  • Ensure data quality and handover of operational data to analytics teams: validate SCADA and CMMS datasets, clarify anomalies and contribute contextual site knowledge to improve forecasting models and analytics outputs.

Secondary Functions

  • Support ad-hoc operational data requests and exploratory analysis for production, availability and fault trending to inform decision-making and CAPEX planning.
  • Contribute to the organization’s asset data strategy by maintaining metadata, tagging equipment correctly in the EAM/CMMS and assisting data teams to drive structured data ingestion.
  • Collaborate with commercial, health & safety, environmental and engineering teams to translate operational needs into project requirements and ensure alignment during upgrades or retrofits.
  • Participate in sprint planning and agile-style project ceremonies when supporting digital or SCADA improvement initiatives, providing subject matter expertise and acceptance criteria for technical deliverables.
  • Provide mentorship and on-the-job training for junior coordinators and technicians, sharing best practices in scheduling, reporting and safe work execution.

Required Skills & Competencies

Hard Skills (Technical)

  • SCADA systems operation and alarm management (e.g., OSI, SCADA RTU platforms) with ability to interpret trends and alarms to prioritize field interventions.
  • Experience with Computerized Maintenance Management Systems (CMMS) such as IBM Maximo, SAP PM or Infor EAM to create and manage work orders, asset records and spare parts.
  • Strong mechanical and electrical fundamentals for wind turbine technologies, including knowledge of drivetrain components, electrical systems, transformers and grid connection equipment.
  • Proven contractor and vendor management skills: tendering support, SOW development, contractor onboarding and performance evaluation.
  • Hands-on knowledge of health, safety and environmental regulations and industry standards (ISO, IEC 61400 series), permit-to-work systems, LOTO, and emergency response procedures.
  • Ability to analyze production and availability KPIs (availability, unplanned downtime, energy yield, capacity factor) and translate into operational actions.
  • Familiarity with condition monitoring tools and techniques: vibration analysis, oil analysis, thermography and blade inspection technologies (rope access, drones).
  • Proficient in Microsoft Office suite (Excel advanced functions, PowerPoint), and experience using GIS, asset mapping and basic SQL or data-querying for reporting.
  • Experience with logistics planning for heavy lifts, crane operations, road permit coordination and transport of oversized components.
  • Financial and budget management skills: tracking O&M budgets, reporting cost variances and supporting procurement and inventory control processes.
  • Knowledge of regulatory permitting and stakeholder processes related to land leases, environmental permits, and grid compliance.
  • Experience in commissioning, decommissioning and major project coordination for renewable assets.

Soft Skills

  • Strong stakeholder management and communication skills — able to clearly brief senior management, contractors and landowners, and prepare executive-level reports.
  • Excellent problem-solving and decision-making under pressure, with the ability to prioritize activities in a dynamic operational environment.
  • Organized planner with strong time-management skills to balance routine coordination and unplanned outage responses.
  • Collaborative team player who can work across engineering, commercial, HSE and procurement functions.
  • Leadership and people-development skills to coach technicians and junior staff, and to lead safety briefings and onsite teams.
  • Attention to detail and record-keeping discipline to maintain accurate CMMS and compliance documentation.
  • Adaptability and resilience to manage variable field conditions, weather impacts and emergency situations.

Education & Experience

Educational Background

Minimum Education:

  • Bachelor’s degree in Engineering (Mechanical, Electrical, Renewable Energy), Operations Management, or equivalent technical qualification with relevant field experience.

Preferred Education:

  • Bachelor’s or Master’s degree in Renewable Energy Engineering, Electrical Engineering, Mechanical Engineering, or Environmental Management.
  • Certifications in Project Management (e.g., PRINCE2, PMP) or Safety (NEBOSH, IOSH) considered a strong advantage.

Relevant Fields of Study:

  • Mechanical Engineering
  • Electrical Engineering
  • Renewable Energy / Sustainable Energy
  • Environmental Science / Environmental Management

Experience Requirements

Typical Experience Range: 2–7 years of combined wind operations, turbine maintenance or field coordination experience (site-based roles preferred)

Preferred:

  • 4+ years in wind farm operations or O&M coordination with demonstrated experience in SCADA monitoring, CMMS management and contractor coordination.
  • Proven track record of managing complex mobilizations, major component replacements and HSE incident management in the renewables sector.
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